Calculator
Manual invoice entry cost calculator
Enter how many invoices you process per month, how long one takes and what an hour of work costs. You will see how much time and money goes into manual entry today and how that compares with the price of automation.
- Time on manual entry
- 8.3 h per month
- Cost per month
- €167
- Cost per year
- €2,000
Compared with the price of automation
- The monthly fee from €79 is 47% of what manual entry costs you today.
- The one-time implementation from €990 equals 5.9 months of manual entry cost.
The comparison uses the lowest price. Implementation and the monthly fee are alternatives; the exact price depends on scope.
How to find your own numbers
Number of invoices
Check your accounting system for how many received invoices and cash receipts were added last month. If the number varies, take the average of three months.
Minutes per invoice
Time ten typical invoices from opening the attachment to saving them in the system, including checking and matching the supplier. Divide the total by ten.
Cost of one work hour
Divide the monthly cost of the person who enters invoices (salary including employer contributions) by the hours they work per month. For an external accountant, use their hourly rate.
What the calculation leaves out
The calculator counts only the time spent on entry itself. The real cost of manual processing is usually higher, because it does not include:
- fixing typos and incorrectly booked documents
- time spent finding invoices in email and chasing missing details
- missed due dates and late payment penalties
- more documents as the company grows
Calculator FAQ
How accurate is the result?
Exactly as accurate as the numbers you enter. It is an estimate of manual entry cost, not an audit. Time per invoice has the biggest effect, so it is worth measuring rather than guessing.
How much of this will automation save?
It depends on the documents you receive: readable PDFs and XML are processed almost entirely automatically, while poor scans and unusual invoices need a check. That is why we do not promise a percentage up front but verify it in a pilot with your documents.
Do you store the numbers I enter?
No. The calculation runs only in your browser and nothing is sent. If you click the button below the result, the numbers are only filled into the contact form and are sent only if you submit the form yourself.
Does mandatory e-invoicing in Slovakia from 2027 change anything?
Invoices from Slovak VAT payers will arrive as structured XML that can be processed by machine. Foreign invoices, documents from non-VAT payers and cash receipts remain, and so does entering them into the accounting system.
We'll show you on your own data.
Send us the process or problem you want to solve. We'll design a concrete approach and demo the solution on real company data.
Juraj Paluš I'm based in Bratislava. I read every message myself and reply within one business day.
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